Record Retention Time Periods
 
The Record Management,
Retention, and Destruction is a detail policy template which can be
utilized on day one to create a records management process. Included
with the policy are forms for establishing the record management
retention and destruction schedule and a full job description with
responsibilities for the Manager Records Administration.
You areas included with this
policy template are:
- Record retention requirements for SOX sections
103a, 302, 404, 409, 801a and 802.
- Policy
- Standard
- Scope
- Responsibilities
- Record Management
- Compliance and Enforcement
- Email Retention and Compliance
- Job Description Manager Record Administrator
- 12 forms for Record Retention and Disposition
Schedule
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Years |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
PERM |
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Accounting Records |
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Bank statements, reconciliations
& deposit slips |
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Dividend checks (canceled) |
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Expense reports |
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Monthly/interim financial
statements |
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Inventory count & costing sheets |
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Fixed asset acquisition invoices
(after disposal) |
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Accounts payable ledgers
(computer runs) |
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Accounts receivable ledgers
(computer runs) |
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Cash books & cash register tapes |
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Subsidiary ledgers |
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Monthly trial balances |
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Checks |
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Payroll (individual time report
& earnings records) |
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Vouchers |
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Audit reports |
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General ledgers & journals |
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Annual financial statements |
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Income tax returns & work papers |
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Payroll tax returns & W-2’s |
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