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Record Retention Time Periods

Record Retention and Destruction Policy

The Record Management, Retention, and Destruction is a detail policy template which can be utilized on day one to create a records management process.  Included with the policy are forms for establishing the record management retention and destruction schedule and a full job description with responsibilities for the Manager Records Administration.

You areas included with this policy template are:

  • Record retention requirements for SOX sections 103a, 302, 404, 409, 801a and 802.
  • Policy
  • Standard
    • Scope
    • Responsibilities
    • Record Management
    • Compliance and Enforcement
    • Email Retention and Compliance
  • Job Description Manager Record Administrator
  • 12 forms for Record Retention and Disposition Schedule

 

 

Years

 

 

1 2 3 4 5 6 7 8 9 10 PERM
 

Accounting Records

                     
 

Bank statements, reconciliations & deposit slips

                     
 

Dividend checks (canceled)

                     
 

Expense reports

                     
 

Monthly/interim financial statements

                     
 

Inventory count & costing sheets

                     
 

Fixed asset acquisition invoices (after disposal)

                     
 

Accounts payable ledgers (computer runs)

                     
 

Accounts receivable ledgers (computer runs)

                     
 

Cash books & cash register tapes

                     
 

Subsidiary ledgers

                     
 

Monthly trial balances

                     
 

Checks

                     
 

Payroll (individual time report & earnings records)

                     
 

Vouchers

                     
 

Audit reports

                     
 

General ledgers & journals

                     
 

Annual financial statements

                     
 

Income tax returns & work papers

                     
 

Payroll tax returns & W-2’s