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Individual Policies

All of the policies that are provided here are contained within one or more of the templates that are on this site. These policies have been added as individual documents in WORD format for those clients who just need this particular policy.  All policies are Sarbanes-Oxley compliant

 
 

Electronic Communication PolicyInternet, E Mail,
Mobile Device,
Electronic Communication, and
Record Retention
Policy

 

 

This policy is is compliant with all recent legislation (SOX, HIPAA, Patriot Act, and Sensitive information), and covers:

  • Appropriate Use of Equipment

  • Mobile Devices

  • Internet Access

  • Electronic Mail

  • Retention of Email on Personal Systems

  • E-mail and Business Records Retention

  • Copyrighted Materials

  • Banned Activities

  • Ownership of Information

  • Security

  • Sarbanes-Oxley

  • Abuse

Included are these ready to use forms:

  • Internet & Electronic Communication Employee Acknowledgement

  • E-Mail - Employee Acknowledgement

  • Internet Use Approval Form

  • Internet Access Request Form

  • Security Access Application Form


 

 

Sensitive Information Policy
 

This policy covers the treatment of Credit Card, Social Security, Employee, and Customer Data.  The policy is 15 pages in length. This policy complies with Sarbanes Oxley Section 404.

 

The policy applies to the entire enterprise, its vendors, its suppliers (including outsourcers) and co-location providers and facilities regardless of the methods used to store and retrieve sensitive information (e.g. online processing, outsourced to a third party, Internet, Intranet or swipe terminals).  CLICK on image to get the full table of contents and a sample page

 

 

Travel and Off-Site Meeting Policy - Protection of data and software is often is complicated by the fact that it can be accessed from remote locations. As individuals travel and attend off-site meetings with other  employees, contractors, suppliers and customers data and software can be compromised.  This policy is four page in length and covers:

  • Data and application security

  • Minimize attention

  • Shared public resources

  • Off-site meeting special considerations

Outsourcing Policy - This policy is seven page in length and covers:

  • Outsourcing Management Standard

    • Service Level Agreement

    • Responsibility

  • Outsourcing Policy

    • Policy Statement

    • Goal

  • Approval Standard

    • Base Case

    • Responsibilities
       

    Note: Look at the Practical Guide for Outsourcing over 110 page document for a more extensive process for outsourcing

 

 

 

 

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© 2008 Janco Associates, Inc. - ALL RIGHTS RESERVED  --  Revised: 05/02/08.